Who we are
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
What personal data we collect and why we collect it
At The Real Period Project CIC (RPP), we are committed to maintaining the trust and confidence of our visitors to our web site. In particular, we want you to know that RPP will not sell, rent or trade email lists with other companies and businesses for marketing purposes. That is just not our purpose in life! We are currently taking steps to become fully GDPR compliant. There are 4 ways in which your data might be collected via this website, please see below for more information:
- If you sign up to our mailing list
- If you use our contact form
- If you pay for one of our workshops using online payment
- By cookies used on our site
Additionally if you decide to work with us (either by attending one of our workshops or training with us) we will ask you to complete a booking or application form. If you apply to work with us we may also need to ask for further information such as DBS status (please see our Safeguarding Policy).
Your data is kept safe and secure and there are 4 cases in which your data might be seen/shared:
- If you signup to the mailing list, your data will be sent to the 3rd party software used for our marketing automation platform. For this we use Mailchimp, please see below for more information
- If we need to share your details with a 3rd party, for example the venue at which a workshop is run and you are attending. We will always ask for your permission first
- Our accountant might see your name and email address
- If you choose to pay via PayPal, your details will appear in our PayPal account.
Confidentiality commitment: Any information gathered about you during the business relationship is kept private and confidential.
Documents and other files: Documents and files pertaining to you (such as proof of DBS status, application form or booking form information) are stored on password protected and encrypted cloud storage. These are kept for the duration of your time working with us and for as long as is legally necessary (in the case of DBS or application information this would be 6 months following the end of your working relationship with us) and then permanently deleted.
Credit card details: Credit card details are sometimes needed to pay for attendance on our workshops e.g. A Celebration Day for Girls. Purchasing will normally be carried out by BACS transfer or Paypal. In some cases, this needs to be done over the phone, and all efforts are taken for you to read the details off your card while they are entered by us into the 3rd party website. Sometimes it is not possible to coordinate this with you and will need to write down your credit card details on a piece of paper. This paper is then shredded after the details are used. These details are never saved to the browser, stored in a document on the cloud or on a computer.
What rights you have over your data
If you have contacted us and/or or started to work with us you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
At any time, you can contact us to request to view, update, delete your personal details or report a data breach, if you are concerned that one a has taken place. Please email our Data Protection Officer, Emily Stewart, on: info (at) realperiodproject (dot) org, or use our Data Access page.
Unsubscribing from newsletters
You have the option to unsubscribe from any newsletters or promotional information that comes through. Please use the UNSUBSCRIBE link at the bottom of those emails for that purpose.
Using the Contact Us form
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. We also adhere to the General Data Protection Regulations (GDPR) 2018. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998, within a 3rd party newsletter software website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website’s email newsletter software. If you would like a copy of the information held on you please contact us on: info (at) realperiodproject (dot) org or use our Data Access page.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
Unsubscribing from newsletters: In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to change their email address or unsubscribe at any time through an automated system. Please use the UNSUBSCRIBE link at the bottom of those emails for that purpose.
Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. External links are clickable text / banner / image links to other websites.
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened links in social media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: https://bit.ly/zyVUBo).
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
- Data Protection Act 1998
- Privacy and Electronic Communications Regulations 2003
- Privacy and Electronic Communications Regulations 2003 – The Guide
Additional Information about the Google Analytics Cookies: These cookies are used to store information, such as what time your current visit occurred, whether you have been to the site before, and what site referred you to the web page. They cookies contain no personally identifiable information but they will use your computer’s IP address to know from where in the world you are accessing the Internet.
Google stores the information collected by these cookies on servers in the United States. Google may transfer this information to third-parties where required to do so by law, or where such third-parties process the information on Google’s behalf.
For more information on the usage of cookies by Google Analytics please see the Google website. A link to the privacy advice for this product is provided below for your convenience.
Changes to this Privacy Notice
Date last reviewed: May 2018